Purpose of this quick article today is about creating Public Folders with Exchange 2016.
Public folders can grow very large and proper capacity planning is advised to limit potential loss of data due to a lack of adequate resources. From this perspective creating dedicated Mailbox Databases is strongly advised. The steps below show how to:
Create a new Mailbox Database
Create a Public folder Mailbox
Create Public Folders Hierarchy
From the Exchange ECP page let’s navigate to Servers > Databases and click add button
Let’s remember to restart the Exchange Information Store Service afterwards to acknowledge the new Mailbox Database.
Now we navigate to the Public Folders > Public Folders Mailboxes to create the first one as per our screenshot below
We are now ready to create the Public Folder Structure using the pertinent link as per screenshot below
From here we can now add the permissions from the Manage link
We can now create a set of sub-folders for example by department as per examples below
Of course for each one of them it is possible to have separate permissions and settings
Now if we want to use the Public Folders (for Post and Cal event) from the OWA the next steps show how. Outlook client will automatically display the pertinent ones
Right click on Favourites
Select the appropriate one
This concludes the steps on how to create and add Public Folders in Exchange 2016 through OWA